Privacy Policy

Last updated: March 29, 2025

1. Introduction

United Patents ("we", "us", or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you use our website and services in accordance with the General Data Protection Regulation (GDPR).

This policy applies to personal data we collect through our website at united-patents.eu, our patent analysis platform, and related services.

2. Data Controller

The data controller responsible for your personal data is:

ebilanzplus GmbH
Spessartweg 80
34134 Kassel
Germany
Email: mail@united-patents.eu

3. Information We Collect

We collect and process minimal personal data, and we do not use any tracking technologies. The personal data we collect includes:

  • Account Information: When you register for our services, we collect your name, email address, and organization details.
  • Usage Data: Our servers automatically record basic access logs that include your IP address and basic system information necessary for security and service functionality. This data is not used for tracking or profiling purposes.
  • Communication Data: If you contact us, we collect the information you provide in your communications.
  • No Cookies or Tracking: Our website does not use cookies, tracking pixels, or any other tracking technologies to monitor your behavior or collect information about your browsing habits.

4. Legal Basis for Processing

We process your personal data on the following legal bases:

  • Contract: Processing is necessary for the performance of our contract with you to provide our services.
  • Legitimate Interests: Processing is necessary for our legitimate interests, such as ensuring the security of our website, improving our services, and responding to your inquiries.
  • Legal Obligation: Processing is necessary for compliance with our legal obligations.
  • Consent: In specific cases where required by law, we will process your data based on your explicit consent.

5. How We Use Your Information

We use your personal data only for the following specific purposes:

  • To provide and maintain our services
  • To notify you about changes to our services
  • To respond to your inquiries and provide customer support
  • To ensure the security of our website and services
  • To comply with legal obligations

We do not use your data for automated decision-making or profiling.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including:

  • Account information: For the duration of your account plus 30 days after account closure
  • Communication data: Up to 2 years after the last communication
  • Server logs: Maximum of 90 days for security purposes

We may retain certain information for longer periods if required by law or for legitimate business purposes such as resolving disputes or enforcing our agreements.

7. Data Sharing and Transfers

We do not sell, trade, or otherwise transfer your personal data to third parties. We may share your information with:

  • Service providers who assist us in operating our website and services (all based within the EU)
  • Legal authorities when required by law

All data processing occurs within the European Union. We do not transfer your personal data outside the European Economic Area (EEA).

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

  • Encryption of data in transit using SSL/TLS protocols
  • Secure storage of data on servers located in Germany
  • Access controls and authentication procedures
  • Regular security assessments and updates

9. Your Data Protection Rights

Under the GDPR, you have the following rights regarding your personal data:

  • Right to Access: You can request a copy of the personal data we hold about you.
  • Right to Rectification: You can request correction of inaccurate or incomplete data.
  • Right to Erasure: You can request deletion of your personal data in certain circumstances.
  • Right to Restrict Processing: You can request restriction of processing of your data.
  • Right to Data Portability: You can request transfer of your data to you or a third party.
  • Right to Object: You can object to processing based on legitimate interests.
  • Rights Related to Automated Decision-making: You can request human intervention for decisions based solely on automated processing.

To exercise any of these rights, please contact us at mail@united-patents.eu. We will respond to your request within one month. You will not be charged a fee for exercising your rights unless your request is clearly unfounded, repetitive, or excessive.

You also have the right to lodge a complaint with a supervisory authority. In Germany, this is the Bayerisches Landesamt für Datenschutzaufsicht (BayLDA).

10. Third-Party Links

Our website may contain links to third-party websites. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policies of any websites you visit.

11. Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children under 16. If you become aware that a child has provided us with personal data, please contact us immediately.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Significant changes will be communicated to you directly when possible.